Systems for employers
Three systems that share hardware, cards and a single supplier: time and attendance, access control, and canteen management.
Time and attendance (RCP)
Records working time and produces the evidence an employer needs. Available in four variants, which can be combined within one organisation:
- Proximity cards — the recommended option for a fixed workplace.
- QR codes — the code hangs at the workplace and the employee scans it with their own phone; optionally the app also checks the employee is near the code or on the company WiFi. No position is stored.
- No device — the employee clocks in from a browser.
- GPS — for field work, where the location is the point of the record.
If the building has to be evacuated, the evacuation report shows who is on site right now, prints with a column for ticking people off at the assembly point, and sends everyone present an urgent message with one button.
In the GPS variant a position is written only at the moment the employee taps to register the start or end of work. We do not follow routes, we do not run in the background, and technical logs contain no coordinates.
Access control
Controls who may enter which part of a building. Rights are granted per person and per door, and every card tap at a door is recorded.
Because access control shares cards and readers with the time and attendance system, an organisation that already runs one can add the other without new hardware for every employee.
MojaStołówka.pl
Canteen management for workplaces: the menu, orders, settlement and reporting. Employees order from a phone or a browser, as many days ahead as the company decides, and collect the meal with the card they already carry.
The menu planner covers several canteens and shifts. Menus repeat in cycles and whole days or weeks can be copied; the planner checks that each day has the right mix of dishes and warns when a dish comes round too often. If a dish employees have already ordered has to be withdrawn, their money goes back to them straight away.
Card users tap their card; with QR codes the employee scans the code placed in the canteen with their own phone. No location is ever stored when a meal is served.
One supplier, one contract
The three systems are built and supported by the same company. That means one contract, one support desk and one set of cards for the employee — rather than three vendors blaming each other when a reader stops responding.
Frequently asked questions
How many ways can working time be recorded?
Four: proximity cards, QR codes, browser-only with no device, and GPS for field work. They can be combined within one organisation — production on cards, the office in a browser, field staff on GPS.
Which variant do you recommend?
Proximity cards for a fixed workplace. They are the fastest, do not depend on the employee’s phone and are least prone to error.
Do you track employees?
No. In the GPS variant a position is written only at the moment the employee taps to register the start or end of work. We do not follow routes, we do not run in the background, and technical logs contain no coordinates.
Is a position stored when a QR code is used?
No. The QR code hangs at the workplace and the employee scans it with their own phone. As an optional safeguard the application can check, at the moment of scanning, that the employee is near the code or connected to the company WiFi network. The code is checked on the fly and no location is stored anywhere, including technical logs.
Can access control reuse the cards we already have?
Yes. Access control shares cards and readers with the time and attendance system, so an organisation running one can add the other without new hardware for every employee.
Is location stored when a meal is served in the canteen?
Never. Card users tap their card at the reader; with QR codes the employee scans the code placed in the canteen with their own phone. Nothing about where the employee was is recorded.
How do we see who is on site during an evacuation?
The evacuation report in the time and attendance system lists the employees on site right now, with the time each of them came in. It allows for shift work and leaves out anyone who has clocked out on business or for personal reasons. You can print it with a column for ticking people off at the assembly point, and send everyone present an urgent message with one button — in the app, as a phone notification and by e-mail.
Are notifications from the apps encrypted?
Yes — in the time and attendance system and in MojaStołówka.pl, the content of notifications sent to phones is encrypted, so the services that deliver them, such as Google and Apple, cannot read it.