One application, eight modules
eDziecko runs the administrative side of a nursery, kindergarten or school: who was present, what they ate, what the parent owes, who collected the child and who entered the building. Used by institutions since 2011.
The modules
The licence covers the whole application; each institution rolls out the modules it needs.
Kindergarten
Attendance and meal billing
Nursery
Care and meal billing
School canteen
Card at the reader or a QR code scanned by phone
After-school care
Verified handover of the child, and who is in which room
Enrolment
Applications submitted online
Student cards
Chip cards that also open doors
Building access
Who comes in, and who is inside during an evacuation
Electronic diary
Daily topics, timetable, attendance, specialists’ diaries
How it works in practice
Meals are ordered by default
Every enrolled child is signed up for meals automatically. The parent reports an absence, not an order. Many competing systems work the other way round: the parent has to order and pay for meals every month, and a child whose parent forgot arrives to find no food, and staff with no idea what to do. Institutions usually discover this difference only after they have deployed something else.
An electronic diary for kindergartens, nurseries and schools
eDziennik is the electronic diary inside eDziecko. Teachers pick the topic of the day from the teaching plans of the publishers MAC Edukacja, Podręcznikarnia and Froebel, which we load for the institution, or write their own; a nursery can add a plan of its own and reuse it the following year. In kindergartens each topic is linked to the Polish core curriculum, so the head gets a report on how much of it each group has covered. In schools teachers record lesson topics and attendance at every lesson, including late arrivals. The timetable supports alternating weeks (up to four, A to D) for activities that do not run every week, highlights substitutions and warns when a teacher or a room is booked twice. A full-day absence reported by a parent goes straight into billing; excusing a single activity changes attendance only. The head sets the diary’s rules, such as when a pupil counts as late or whether absences reported by parents are excused straight away. Parents and teachers can use eDziennik in Polish, English, German or Ukrainian.
Diaries for specialists
Speech therapists, psychologists, special education teachers, therapists and other specialists keep their own diaries — for specialist sessions, early intervention, support for pupils with disabilities, and psychological and educational support. They record each session with a note on every child, write individual support programmes and assessments of how a child is doing, and plan their work. The head approves their schedule, and the work log fills itself in from the sessions held. Statements of special educational needs and specialist opinions are kept in a register that only the head and the staff working with the child can see.
School-year calendar, trips and outings
The school-year calendar covers the whole institution or selected groups and classes, and parents can see it in the app. A day off can apply to classes, to meals or to both, and billing takes it into account straight away. Group outings go into a register, and a trip form prints together with the list of participants and their parents’ phone numbers.
Events & photos
The teacher decides who sees the photos from an event: the whole group or only the parents of selected children. Photos are available only after logging in, are stored on servers in the EU, and are deleted automatically after a period the institution sets — the record of the event stays.
Three ways to register an event, or a mix of them
Proximity cards, QR codes, or no device at all — and a hybrid setup where different parts of the institution use different methods. The same chip card can register attendance, collect a meal in the canteen and open the door of the building. The office adds people and cards in the browser, with no IT specialist, and the head decides who can open which doors: deactivate an account and its card no longer opens the door. On request, we also install video intercoms with an electric door release.
Collecting a child is verified
In after-school care the parent lets staff know they have arrived, either by scanning a QR code displayed at the school or by tapping a button in the app, with location used to confirm they are at the school; the institution can offer one option or both. Staff reply with one tap, and every guardian of the child sees the reply. When a QR code is scanned, no position is recorded anywhere. For after-school care at a school, a parent can also send a one-time pick-up link to someone they authorise, such as a grandparent: no account is needed, the link is valid only that day, and there are no codes to print. The institution can also choose a version in which teachers record which child is in which room and hand children over between rooms: the parent’s request goes straight to the right room, and staff have a room-by-room evacuation list and an overview of how full each room is.
Who is in the building right now
If the building has to be evacuated, eDziecko shows who is inside at that moment, with parents’ phone numbers and e-mail addresses next to each child. Staff print the list to tick people off at the assembly point and, with one button, send an urgent message to the parents of the children present — in the app, as a phone notification and by e-mail. The same list helps when a child has not been collected by closing time.
A progressive web app, not a native one
eDziecko installs on Android, iOS, Windows and macOS straight from the browser. There is nothing to roll out and nothing to install on the institution’s own servers. The content of notifications sent to phones is encrypted, so the services that deliver them, such as Google and Apple, cannot read it.
Frequently asked questions
Does an institution have to use every module?
No. The licence covers the whole application, and the institution decides which modules to roll out — one, several or all of them. The price depends on the size of the institution and the version (with or without attendance devices), not on the modules chosen.
Do parents have to order meals every month?
No. Every enrolled child is signed up for meals automatically; the parent reports an absence instead. Many competing systems work the other way round, and a child whose parent forgot arrives to find no food.
Is any hardware required?
No — that is the institution’s choice. eDziecko works with proximity cards, with QR codes, or with no device at all, and these can be mixed within one institution.
How is a child’s collection verified?
The parent tells staff they have arrived from their own phone, either by scanning a QR code displayed at the school or by tapping a button in the app when they are at the school; the institution can offer one option or both. Staff reply with one tap, and every guardian of the child sees the reply. When a QR code is scanned, no position is recorded anywhere.
Does anything need to be installed on our servers?
No. eDziecko runs in the browser and installs as a progressive web app on Android, iOS, Windows and macOS. The institution keeps no infrastructure of its own.
Who sees the photos of children added in eDziecko?
Only the people the teacher shares them with — the whole group or the parents of selected children — and only after logging in to the application. Photos are stored on servers in the EU and are deleted automatically after a period the institution sets, while the record of the event stays.
Can specialists keep their own records in eDziecko?
Yes — speech therapists, psychologists, special education teachers and other specialists keep their own diaries in eDziennik, the electronic diary in eDziecko. The diaries cover therapy sessions, early intervention, support for pupils with disabilities, and psychological and educational support. Specialists write individual support programmes and work plans, and their work log fills itself in from the sessions they have held.
Can Google or Apple read the notifications parents receive?
No — the content of notifications sent to parents’ phones is encrypted, so the services that deliver them, such as Google and Apple, cannot read it.
What language is the interface in?
eDziecko is available in Polish and Ukrainian, and eDziennik, the electronic diary, is available to parents and teachers in Polish, English, German and Ukrainian. If the interface language matters for your project, tell us in your enquiry and we will answer specifically.